Comments on: How quickly can you find and process information? http://www.digitalworkflowcle.com/2010/04/15/how-quickly-can-you-find-and-process-information/ Teaching law folk to use technology better Sat, 10 Dec 2011 18:15:24 +0000 hourly 1 http://wordpress.org/?v=3.3 By: Herber http://www.digitalworkflowcle.com/2010/04/15/how-quickly-can-you-find-and-process-information/comment-page-1/#comment-3461 Herber Wed, 15 Jun 2011 22:39:56 +0000 http://www.digitalworkflowcle.com/?p=339#comment-3461 I agree that going paperless would cut down on the time to find lost documents but digital isn't the holy grail. In order to find the information you'd need to: * convert paper information into digital. Typically by scanning and OCR. OCR is getting better but it's still not 100% correct yet * store the information. It sounds like you have things stored in folders by year (2010) but with larger organizations this wouldn't work (e.g. need to separate information by law, multi-user environments, sheer number of files that are saved) * finally, you need a good way to search the information. Desktop search is getting better and there are some large search servers that a company can buy. But search is still difficult, especially with scanned documents. This doesn't mean we shouldn't try to reduce paper information, just that we need to keep our eyes open when converting to a fully digital system. Any maybe a digital system would be all we need, a 95% time savings is better than none. I agree that going paperless would cut down on the time to find lost documents but digital isn’t the holy grail.

In order to find the information you’d need to:

* convert paper information into digital. Typically by scanning and OCR. OCR is getting better but it’s still not 100% correct yet
* store the information. It sounds like you have things stored in folders by year (2010) but with larger organizations this wouldn’t work (e.g. need to separate information by law, multi-user environments, sheer number of files that are saved)
* finally, you need a good way to search the information. Desktop search is getting better and there are some large search servers that a company can buy. But search is still difficult, especially with scanned documents.

This doesn’t mean we shouldn’t try to reduce paper information, just that we need to keep our eyes open when converting to a fully digital system. Any maybe a digital system would be all we need, a 95% time savings is better than none.

]]> By: John Campos http://www.digitalworkflowcle.com/2010/04/15/how-quickly-can-you-find-and-process-information/comment-page-1/#comment-2468 John Campos Thu, 26 May 2011 18:29:26 +0000 http://www.digitalworkflowcle.com/?p=339#comment-2468 I truly speak the praises of electronic documents, it makes my job a whole lot easier. I dont have to remember where I stored something, its always on the fileserver. I truly speak the praises of electronic documents, it makes my job a whole lot easier. I dont have to remember where I stored something, its always on the fileserver.

]]> By: Thomas http://www.digitalworkflowcle.com/2010/04/15/how-quickly-can-you-find-and-process-information/comment-page-1/#comment-1641 Thomas Thu, 28 Apr 2011 01:38:54 +0000 http://www.digitalworkflowcle.com/?p=339#comment-1641 Storing information in a paper is indeed troublesome when such paper is lost. However, using computer has the threat of viruses and stuff like that. But still choose the digital form over paper in order to save the trees. Thomas Brown Tampa, FL http://www.tampacriminaldefenders.com Storing information in a paper is indeed troublesome when such paper is lost. However, using computer has the threat of viruses and stuff like that. But still choose the digital form over paper in order to save the trees.

Thomas Brown
Tampa, FL
http://www.tampacriminaldefenders.com

]]> By: Marriott Murdock http://www.digitalworkflowcle.com/2010/04/15/how-quickly-can-you-find-and-process-information/comment-page-1/#comment-344 Marriott Murdock Thu, 30 Sep 2010 16:17:26 +0000 http://www.digitalworkflowcle.com/?p=339#comment-344 The ability to quickly find, retrieve, and work with information is such a critical piece of workflow and efficiency. This comes up in our daily conversations at www.netdocuments.com Great post. The ability to quickly find, retrieve, and work with information is such a critical piece of workflow and efficiency. This comes up in our daily conversations at http://www.netdocuments.com

Great post.

]]>